Internship Advertisement: Financial Management Officer

Interested in getting hands-on experience in NGO, HR & Financial Management in development programmes? And do you have an interest in international reproductive health? Then you might be who we are looking for.

About WoMena 

WoMena Uganda is a Ugandan non-governmental organisation (NGO) working with partner WoMena, an award-winning Danish NGO. These organisations consist of Public Health, International Development and Sociology professionals passionate about addressing reproductive health issues in low-income contexts (www.womena.dk). We promote the use of evidence-based, effective reproductive health technologies and solutions through research, advocacy and project implementation and are currently running research and implementation projects in Uganda focusing on menstrual health management (MHM) and menstrual cups (MCs). WoMena does four types of activities: 

1. Multidisciplinary research/evaluations in collaboration with Ugandan universities.
2. Implementation support/intervention design packages to NGOs/private companies.
3. Communication and raising awareness to the general public.
4. Policy briefs, stakeholder analysis and advocacy packages.

We are currently looking for a Financial Management Officer to support the management team in Kampala, Uganda through an internship. 

Tasks 

The Organisational & Financial Management Officer will be in charge of: 

• • Accountable for ensuring that all accounting of the organisation adhere to WoMena’s policies, local laws and regulations and to donor requirements
  • Prepare payment vouchers, Goods Received Note, Local Purchase Order and ensure completion of the signing of the respective tool in a timely manner
  • Ensure review of the financial accountability submitted by the respective officers and confirm timely deposits of unspent funds or reimbursement of funds in cases of approved over expenditure
  • Promptly and accurately provide all the relevant supporting documentation and prepare hard copy filed accountability according to the respective donors and shared costs
  • Capture the financial information in the google sheets financial report
  • Support in the preparation of donor reports by photocopying accountability, scanning required document’s and sharing them with the respective individuals on a timely manner
  • Support in the compilation of the information required in both internal and external financial and systems audits
  • Acquire and understand necessary guidelines and policies to ensure compliance
  • Supporting the finance and project teams with budgeting, accounting, consistent application of guidelines and other finance processes
  • Supporting development of organisational documents, including templates, policies, and guidelines, getting inputs from relevant teams, processing Board approvals and training team members on their application
  • Supporting the recruitment process of new volunteers and employees 
  • Supporting the application process for special passes and work permits 
  • Ensuring that the risk management register is updated and that employees and interns receive training in risk management 
  • Supporting the Finance and Office Management teams on ground
  • Supporting partner relations and donor visits where relevant
  • Participating in finance team meetings on a bi weekly basis 
• Other tasks when needed

Qualifications & Skills

• Graduate student or graduate intern with relevant academic background in finance, business administration, international development and management or similar field
• Strong analytical and writing skills, experience with information management, excellent written/oral English and communication skills
• Creative, proactive, flexible and good at working independently, result- and solution-oriented, strong problem-solving skills, conscientious and efficient in meeting commitments, and timely delivery of tasks 
• Positive, supportive team player, strong interpersonal skills and thrive on working in teams

WoMena offers

• Working in a strategic & visionary organisation
• An opportunity to get strong hands-on experience with organisational & financial management 
• High level of responsibility and influence on your tasks
• Experience in collaborating with local & international partner organisations and with our international network of volunteers and staff members
• A dedicated, friendly team and positive, dynamic working environment
• See our website for what previous colleagues had to say about this position & working with WoMena! https://womena.dk/news/ 

Practical Details

• 6-12 months full-time internship in Uganda from February 2023. 
• Interns are expected to cover their own travel while WoMena will cover all project-related expenses.

Interested applicants who meet the above criteria are invited to send their application via email to info@womena.dk. Please submit your application by 5:00 PM EAT on 27 January 2023. The application must include: one page cover letter explaining your suitability and motivation for the position; Curriculum Vitae (CV) in English, and a list of three professional references.

We look forward to receiving your application!

Warmly, the WoMena Team.